Abstract Submission Guidelines

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Free com­mu­ni­ca­tions, pos­ters and videos
Abs­tracts that do not com­ply with the gui­de­lines will not be eva­lua­ted and will be decla­red inva­lid.
Only those abs­tracts for which the pre­sen­ting author (see below) has trans­fer­red the sub­mis­sion fee in full by Thurs­day 14 Februa­ry 2019 can be eva­lua­ted.

Please read the fol­lo­wing gui­de­lines care­ful­ly before sub­mit­ting your abs­tract.
Please sub­mit your abs­tract online. > Link
Abs­tracts recei­ved by fax or by email can­not be accep­ted.

• Punc­tual pay­ment of the sub­mis­sion fee by the pre­sen­ting author (pre­sen­ter)
• Abs­tract in English only

Dead­line for sub­mis­sion:
Thurs­day 14 Februa­ry 2019, 17:00
Abs­tracts must be com­plete by that time. Incom­plete abs­tracts will be dele­ted once the dead­line for sub­mis­sion has pas­sed.

Confir­ma­tion of sub­mis­sion:
Once you have sent the online sub­mis­sion form, you will imme­dia­te­ly receive a confir­ma­tion email. If you do not receive an email within an hour, please contact the congress orga­ni­sa­tion. Sub­mis­sion is only final once you have recei­ved this email confir­ma­tion.

Num­ber of abs­tracts:
First authors are per­mit­ted to sub­mit mul­tiple abs­tracts, howe­ver, they may only appear once as a pre­sen­ter.

First author:
The first author is the per­son res­pon­sible for the abs­tract. The cor­res­pon­dence and email addresses on the abs­tract regis­tra­tion form (online) are bin­ding. No fur­ther amend­ments can be made to the abs­tract once it has been sub­mit­ted.

Pre­sen­ter:
Details of the pre­sen­ter must be pro­vi­ded on the sub­mis­sion form. Only one abs­tract may be pre­sen­ted at the congress. The data pro­vi­ded to the congress orga­ni­sa­tion is bin­ding. The pre­sen­ter must have paid the sub­mis­sion fee in full by 14 Februa­ry 2019.

Sub­mis­sion fee (gyné­co­lo­gie suisse mem­ber­ship sta­tus of the pre­sen­ter at 1 Janua­ry 2019):
Mem­ber of gyné­co­lo­gie suisse à CHF 350.00
Mem­ber of gyné­co­lo­gie suisse (extra­or­di­na­ry mem­ber in fur­ther edu­ca­tion) à CHF 210.00
Non-mem­ber à CHF 550.00
Mid­wives, carers, stu­dents, research assis­tants (evi­dence via email to the congress orga­ni­sa­tion) à CHF 210.00
Extra­or­di­na­ry mem­ber in fur­ther edu­ca­tion of gyné­co­lo­gie suisse and Young Forum -> CHF 0.00
Student of Human Medi­cine at a Swiss uni­ver­si­ty (evi­dence via email to the congress orga­ni­sa­tion) -> CHF 0.00

The sub­mis­sion fee is an allo­wance for spe­cial expen­di­ture and can­not be retur­ned or trans­fer­red in the event of non-par­ti­ci­pa­tion at the annual congress. In the event that the abs­tract is rejec­ted, the fee will be retur­ned.

The sub­mis­sion fee is also the congress fee. Young col­leagues who have a free extra­or­di­na­ry mem­ber­ship of gyné­co­lo­gie suisse will bene­fit from a redu­ced sub­mis­sion fee of CHF 210.00.

Regis­tra­tion for the congress:
The congress fee is inclu­ded in the sub­mis­sion fee paid by the pre­sen­ters. If a pre­sen­ter does not par­ti­ci­pate at the annual congress, their fee can­not be retur­ned and can­not be trans­fer­red.

a. Wor­ding on the online form
Abs­tract in English only
b. Font:
The use of for­mat­ting (ita­lics, super­scripts or sub­scripts) is not per­mit­ted.
Tables: May your abs­tract contains a com­plex table, please send this as an excel file to sekretariat@bvcongress-creating.ch.
c. Title, name of the authors, name of the pre­sen­ter, clinic(s):
This infor­ma­tion must be ente­red in the desi­gna­ted fields on the online form and not in the text field inten­ded for the abs­tract.
The abs­tracts will be asses­sed on an ano­ny­mous basis.
d. Length of the abs­tract:
The maxi­mum length for the abs­tract is 2.500 cha­rac­ters incl. spaces.
e. Struc­ture:
– Intro­duc­tion
– Mate­rial and methods
– Results
– Conclu­sion

Appro­val and eva­lua­tion of publi­shed abs­tracts:
– It is per­mit­ted to present publi­shed abs­tracts at the congress.
– Only unpu­bli­shed abs­tracts will be consi­de­red for the awar­ding of prizes.
– Abs­tracts that have alrea­dy been pre­sen­ted at other mee­tings will be consi­de­red for the awar­ding of prizes.

The fol­lo­wing infor­ma­tion must be pro­vi­ded at the time of sub­mis­sion of the abs­tract and on the wel­come page of the pre­sen­ta­tion (see also pre­sen­ta­tion gui­de­lines):
Has the presentation/abstract been publi­shed? Yes/No
Refe­rence infor­ma­tion
Digi­tal publi­ca­tion, link

Dis­clo­sures:
Col­la­bo­ra­tions with com­pa­nies, ins­ti­tutes, etc. within the last 3 years that are asso­cia­ted with the abs­tract must be men­tio­ned on the wel­come page of the pre­sen­ta­tion.

Publi­ca­tion of the abs­tracts:
All abs­tracts that are appro­ved for pre­sen­ta­tion will be publi­shed in the gyné­co­lo­gie suisse book of abs­tracts. The wor­ding of the ori­gi­nal abs­tract sub­mit­ted will be retai­ned. The edi­to­rial team will not make any ortho­gra­phi­cal changes to the text, nor will it make changes to its content. No fur­ther amend­ments can be made to the abs­tract once it has been sub­mit­ted.

Eva­lua­tion and terms and condi­tions of accep­tance:
Eva­lua­tion:
The num­ber of free com­mu­ni­ca­tions, pos­ters and videos is limi­ted. The gyné­co­lo­gie suisse scien­ti­fic com­mit­tee is res­pon­sible for the final selec­tion and the deci­sion with regards to the for­mat of the pre­sen­ta­tion (free com­mu­ni­ca­tion, pos­ter or video), as well as the eva­lua­tion of the abs­tracts sub­mit­ted. All deci­sions are final.
The scien­ti­fic com­mit­tee, led by Prof. David Baud (Lau­sanne) and Prof. Bru­no Imthurn (Zurich) will assess the abs­tracts sub­mit­ted accor­ding to the fol­lo­wing cri­te­ria: ori­gi­na­li­ty, scien­ti­fic content, cli­ni­cal rele­vance.
Confir­ma­tion of accep­tance:
First authors and pre­sen­ters will be infor­med of their accep­tance by 20 April 2018. Along with confir­ma­tion of accep­tance, they will also receive detai­led infor­ma­tion concer­ning the pre­sen­ta­tion. This can also be vie­wed on www.sggg-kongress.ch or www.f.sggg-kongress.ch.

Awar­ding of prizes:
Gyné­co­lo­gie suisse awards prizes for the best pos­ters and free com­mu­ni­ca­tions with the inten­tion of encou­ra­ging young research talent in our field. Prizes are awar­ded to resi­dents and fel­lows, but not to head doc­tors, senior consul­tants or research group lea­ders.
Only unpu­bli­shed abs­tracts can be consi­de­red for prizes.

Prizes for pos­ters and free com­mu­ni­ca­tions:
1^st prize CHF 3,000.00
2^nd prize CHF 2,000.00
3^rd prize CHF 1,000.00

Prizes for videos (AGE):
1^st prize CHF 1,500.00
2^nd prize CHF 1,000.00
3^rd prize CHF 500.00

AUG Young Talent Prize:
Young Talent Prize 1: CHF 1,000.00
Young Talent Prize 2: CHF 500.00

Prizes will be awar­ded during the social eve­ning on Thurs­day 27 June 2019.

Per­for­mance coa­ching and short pre­sen­ta­tion:
It is the desire of gyné­co­lo­gie suisse mana­ging board and the scien­ti­fic advi­so­ry board that the free com­mu­ni­ca­tions, pos­ters and videos are pre­do­mi­na­te­ly reser­ved for young resear­chers. In order to pro­mote young talent, we want to pro­vide young resear­chers with the oppor­tu­ni­ty to present them­selves and their work and to receive acclaim for outs­tan­ding abs­tracts and pre­sen­ta­tions.
Abs­tracts that are of inter­est can be selec­ted by the jury for a short pre­sen­ta­tion. For the main topics, we link these short pre­sen­ta­tions with a visit from a per­for­mance coa­ching. That coa­ching should help our young spea­kers to give their short pre­sen­ta­tions in an inter­es­ting and concise man­ner and should also help to build a solid foun­da­tion for future lec­tu­ring acti­vi­ties.
These pre­sen­ta­tions are unders­tood to be addi­tio­nal to those given during the ses­sion for pos­ters, free com­mu­ni­ca­tions or videos.
During a per­for­mance coa­ching, which will take place on 6 June 2019 in Zurich, the pre­sen­ters of the selec­ted abs­tracts will receive a pro­fes­sio­nal trai­ning. Short pre­sen­ta­tions will only be appro­ved if their pre­sen­ters have par­ti­ci­pa­ted in per­for­mance coa­ching. The pre­sen­ters of the abs­tracts that have been selec­ted will be infor­med by congress orga­ni­sa­tion at the end of April 2019.

Should you have any ques­tions or require cla­ri­fi­ca­tion, please contact the congress orga­ni­sa­tion.
sekretariat@bvcongress-creating.ch